Agendas and Minutes

CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

January 21, 2025 - 5:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Motion to approve the Minutes from the January 6, 2025 Meeting. (Attachment A)
4. Motion to adopt a Resolution#2025-01; A Resolution in support of a 2025 FLOST referendum in Washington County, GA and authorization to enter into an Intergovernmental Agreement with Washington County, GA (Attachment B)
5. Motion to execute an Intergovernmental Agreement with Washington County establishing the rate of the FLOST, the duration of the FLOST, and the allocation and distribution of FLOST proceeds which shall be used exclusively to reduce the property taxes levied by the Governmental Entities. (Attachment C)
6. Motion to award a bid for fertilizer and land applications to Smith Farm Supply for the Turner site in the amount of $64,500 and Producers Ag for the Helton site in the amount of $16,078. (Attachment D)
7. Motion to approve or deny a financial contribution to the expansion of Washington County Regional Medical Center Emergency Department. (Attachment E)
8. Motion to appoint Weston Williford from District 3 to the P&Z Board for a term beginning January 1, 2025 thru December 31, 2027.
9. Motion to adopt a Resolution 2025-02: A Resolution Authorizing the filing of a 2025 CHIP Application to the Georgia Department of Community Affairs. (Attachment F)
10. Public Comment
11. Motion to enter into executive session
12. Motion to Adjourn

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CITY OF SANDERSVILLE

CITY COUNCIL MEETING AGENDA

JANUARY 6, 2025 - 5:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Motion to approve the minutes from the December 16, 2024 meeting. (Attachment A)
4. Motion to authorize the City Manager to sign a services agreement with Davenport Public Finance for a water/sewer rate study. (Attachment B)
5. Motion to approve the 2025 Council training expense allocations. (Attachment C)
6. Public Comment
7. Motion to Adjourn

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CITY OF SANDERSVILLE

CALLED CITY COUNCILWORK SESSION AGENDA

AUGUST 12, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Discussion of Purchasing and Procurement Policy and Ordinance
3. Motion to Adjourn

As set forth in the Americans with Disabilities Act of 1992, the City of Sandersville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Kandice Hartley, 141 W. Haynes St, 478-552-2525 has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. The City of Sandersville will assist citizens with special needs given proper notice (seven working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Sandersville should be directed to ADA Coordinator, P O Box 71, Sandersville, GA  31082 

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Sandersville City Council

Called Working Session Minutes

August 12, 2024 – 5:00 P.M.

Council Members and City Employees present:

Mayor Jimmy Andrews                                          Kandice Hartley, City Clerk

Mayor Jeffery Smith                                               Brianna Wiley, Former Finance Director

Council Member Ben Salter                                  

Council Member Deborah Brown                         

Council Member Mayme Dennis                

Council Member Danny Brown                            

Sharon Eveland, City Manager                              

Keenan Howard, City Attorney                                 

Mayor Andrews called the August 12, 2024 Working Session of the Sandersville City Council to order at 5:00 p.m.

City Manager Eveland provided the council with the proposed purchasing policy and the proposed ordinance changes.  City Manager Eveland reviewed changes with the council and answered council questions regarding the policy. City Attorney Howard reviewed the council on the legal changes in the policy and answered questions. Former Finance Director Brianna Wiley explained to the council that the policy has been a work in progress for a long time and the purpose of the policy is to make work for all departments more efficient. The council continued to ask questions for better clarification and no action was taken.

Mayor Andrews adjourned the meeting.

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CITY OF SANDERSVILLE

 Ethics hearing regarding Councilmember Mayme Dennis

JULY 11, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

Mayor – Calls the hearing to order.   

Mayor – Asks City Attorney for opening statement.

Mayor – Asks Mayme Dennis for opening statement.

**Mayor – Calls on the City’s for their case -Defendant may cross examine each witness at this time.

**Mayor – Calls on Mayme Dennis to present her case.

**Mayor- Calls on City for any rebuttal

Mayor – Calls on each side for a short closing statement.  City may choose to go second.

Mayor – Calls for a motion to enter into executive session to deliberate.

City Council deliberates in executive session.

City Council reconvenes and renders a decision.

**Any Council Member may ask questions

Join Zoom Meeting

https://zoom.us/j/8015999243?pwd=OWVDRHdUVk0xa2N5cXo2QjFMd2FyZz09

Meeting ID: 801 599 9243 Passcode: council

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Sandersville City Council

Called Ethics Hearing Council Member Mayme Dennis

July 11, 2024 – 5:00 P.M.

City Council Chambers

Council Members and City Employees present:       

Mayor Jimmy Andrews                                         Kandice Hartley, City Clerk

Mayor Pro Tem Jeffery Smith                               Keenan Howard, City Attorney

Council Member Deborah Brown                                      

Council Member Danny Brown                                        

Council Member Mayme Dennis      
Council Member Ben Salter        

Mayor Andrews called the July 11, 2024 the Ethics Hearing to order.

Mayor Andrews called on Attorney Brandon Bowen for opening statements. Attorney Brandon Bowen explained he was asked to investigate allegations brought forward concerning Council Member Mayme Dennis voting on matters that she had a personal financial interest in, specifically regarding a CDBG project that is intended to alleviate flooding in the Tybee community. Attorney Bowen went on to explain that this process involved acquisitions, easements of property and construction of some flood control devices, retention ponds and order to alleviate the flooding. I have reviewed the city's file materials on that. The publicly available records, the Charter of the City and the codes of the city. And it is my conclusion that that did in fact happen. I have viewed the charter of the city and codes and have researched and it does appear this did happen. Attorney Bowen stated that he will share these exhibits and documents as the hearing progresses.

Attorney Adam Nelson introduced himself and stated he was here representing Council Member Mayme Dennis. Attorney Nelson went on to explain that he wanted to be very clear about the provisions in the charter, there are obviously some things that it is important, and the information you receive you need to understand. The word knowingly comes up often, make sure you understand the context and you understand Council Member Dennis perspective to why it was done. Attorney Nelson stated that it is important from Council Member Dennis's perspective, she understands that she's wearing two hats today. She's acting both as a Council member and an individual. My goal for you as Council members is to understand that just because we do things in our individual capacity, it doesn't necessarily mean we're doing in our council capacity and though there are restrictions on how you're supposed to do those things, it's important to know that the language that is in these ordinances and codes makes clear that you've got to have the mental position in order to be responsible under those. Attorney Nelson went on to state, I don't think we'll have a whole lot of disagreement on a lot of the facts here, but some of the witnesses we’ll call, will deal with context.

Attorney Bowen explained how he handled the investigation and the key charter provisions that are key to this case. Attorney Bowen read the charter provisions. Attorney Bowen explained the Key Charter provisions and code provisions that are applicable, beginning with section. 2.16 A, it provides that no elected official, appointed officer or employee of the city or any agency or political any to which the Charter applies, shall knowingly, engage in any business transaction or have the financial or other personal interests, director and direct, which is incompatible with the proper discharge of the official duties, or which would tend to impair the independence of his judgment or action performance of his official duties, so you cannot engage in business transactions. The Charter also talks about the importance of disclosure in section 2.16 B. It provides that any elected official who has any private interest directed or indirectly in any contract or matter pending before the city shall disclose before voting. Such private interest to the City Council. As you know, shall is a word of command. We have to do that if you have a private financial interest in a matter before the City Council, you have to disclose that to the City Council and that paragraph goes on further to require disclosure be made publicly and entered into the Minutes, so the public as well knows that there is a private financial interest on the part of the Council member, and afterwards that Council member is disqualified from participating in any vote thereon. Lastly, I point you to section 2.16 G. Any city officer who knowingly conceals such a financial interest or knowingly violates any of the requirements of this section shall be guilty of malfeasance in office and shall be deemed to have forfeited the position. Attorney Bowen stated next, I want to turn to your Code of ethics. The Code of ethics really echoes the same things that the Charter says for instance, in section 2-6-4B it provides that no Council member or member of any board Commission in which they have a substantial interest, shall fail to disclose to the common good for the record such interest prior to any discussion or vote. So again, if you have a financial interest or a substantial interest in the project you can't vote on it, you have to disclose it. Then section 2-6-5, conflicts of interest, says prohibition of conflict of interest. A city official may not participate in a vote or decision affecting a person, entity or property in which the official or the employee has a substantial interest. Attorney Bowen then passed out relevant exhibits to the council. Attorney Bowen exhibit B is a memo that stated the city has worked with the regional Commission to CDBG Block grant to fund a project to reduce flooding and improve conditions in the TYBEE Community of Sandersville. One of the key elements of that project is to obtain and construct a detention pond on tax parcel S28 198, that's the key parcel in this case, it's key Parcel in the project and you'll see why in a moment. This parcel is the southwest corner of the corner of McCarty St. and Oak St. As you know, this project is ongoing for several years.  Attorney Bowen stated on September 22, 2023, there was a public hearing that Council Member Dennis was present and participated in her role as a Council person. She gave her address at the meeting as 306 Hines St. which is not part of the area that is covered by this CDBG project. She explained that the CDBG project needed to be reduced because of cost expressed an understanding of the project both what was to be done, which she referred to as phase A, and what was to be removed, which was described as phase two, with the idea that at a later date phase two would be accomplished. Plans showing the entirety of the project and the area to be removed from the project were present, and those plans clearly show the parcel at the southwest corner of Oak Street and McCarty St. to be the site of a detention pond for the project. This shows that Mrs. Dennis understood that this project impacted the property she had purchased. Attorney Bowen explained the importance of the map and that you understand is it very plainly at the southwest corner of the intersection of Oak Street and McCarty St. there is a large detention pond as seen in Exhibit H.  Attorney Bowen stated that Mr. Tyree, with Turnip Seed Engineering is here and he'll be able to explain it better than I can, but essentially the problem in the Tybee community is that there's a lack of retention area, so the idea behind the project is to create a detention area to alleviate flooding. Attorney Bowen explained what no one knew on September 22^nd and what Council Member Dennis does not identify on the records, is that approximately a week beforehand on September 14, 2023, she purchased that lot at the southwest corner of Oak Street and McCarty St. and she paid $17,300.00 for it. The plat is referenced in the deed It shows unambiguously that it is the southwest corner of Oak Street and McCartey St. That is all included in Exhibit C, which are certified deed records from your clerk of Superior Court. Attorney Bowen stated that at the October 16, 2023 council meeting Council Member Dennis made a motion to adopt resolution to award contract for construction in the amount of $1,624,907.00, so that this TYBEE Community project could be performed. The minutes reflect that Council Member Dennis did not disclose at that time her ownership interest in the essential property to make the project happen. 

Attorney Bowen stated once the project was approved Regional Commission Consultant Anne Floyd, began the project by working on easements and discovered that Council Member Dennis purchased the property that was essential to make the project work.

Attorney Bowen called consultant Ann Floyd to the stand to review the council discovery of the conflict. Consultant Anne Floyd explained that the City has been trying for years to address housing in the Tybee Community, but due to it being in a floodplain, housing could not be addressed until the flooding was addressed. Consultant Floyd went on to explain that Council Member Dennis was very helpful and active in the public meetings, stating that she even made a copy of the map to pass out at the meeting to be sure the project was understandable. Consultant Floyd contacted DCA as soon as she discovered the conflict with Council Member Dennis and tried to find several ways to correct the problem but couldn’t. Consultant Floyd stated she is unsure if DCA will require the City to pay the money back due to the conflict and it is my job to keep the city in compliance. Consultant Floyd also stated that without this property the project will be less effective and houses will still flood every time there is a hard rain.

Attorney Nelson questioned Consultant Floyd on the grant process. Attorney Nelson questioned Consultant Floyd about the detention pond and clarification on the size of the pond on the lot. Attorney Nelson questioned Consultant Floyd if she has ever had this instance come up before in her grant writing history with DCA. Consultant Floyd responded that DCA has not had this happen, where the easement would not be given. DCA hopes that the local level will be able to address this. Consultant Floyd explained she contacted DCA as soon as she discovered the conflict with Council Member Dennis and tried to find several ways to correct the problem but couldn’t. Consultant Floyd stated she is unsure if DCA will require the City to pay the money back due to the conflict and it is my job to keep the city in compliance. Consultant Floyd also stated that without this property the project will less effective and houses will still flood every time there is a hard rain.

Mayor Pro Tem Smith stated I want to clarify that I understood that if this project ends up not functioning or partially functioning DCA or HUD, could require the return of the money, meaning that the city would have to reimburse the agency for our grant funding.  Consultant Floyd stated that yes the grant was $750,000 but maybe they would prorate it. Mayor Andrews explained that his understanding was that the flooding on four of the properties in the Tybee Community would still experience flooding if the detention pond was not put in. Council Member Brown questioned what legal ramifications would come back on the city if we did not complete the project the way it was intended to and correct the flooding for these four properties. Consultant Floyd responded this would be a lawyer question.

Attorney Bowen then called the city’s engineer for the project David Tyree of Turnipseed Engineers. Engineer Tyree explained the project and how the detention pond would prevent flooding, Engineer Tyree also explained a ditch that would carry the water into the system on McCarty Street could be another method that may not work as good but could be a solution for the residence, however it could cause an issue for the City. Engineer Tyree explained that this method would still require an easement from Council Member Dennis. Engineer Tyree explained that the houses on Tybee that flood so badly were the pictures that were submitted to DCA to award the project.

Attorney Nelson questioned if that it had always been in the plan to have a retention pond. Engineer Tyree stated that the pond was the best option to fix the issues. Attorney Nelson questioned about the cost of the acquisitions of properties, and also questioned about his communication with Council Member Dennis throughout the project. Engineer Tyree explained that he spoke with Council Member Dennis at council meetings and public hearings. Attorney Nelson then asked if Engineer Tyree had spoken with Council Member Dennis after he found out she owned the property, Tyree stated that he had not spoken with her. Council Member Brown stated that he was at both public meetings concerning the project and it was clear what had to be done and everyone was helpful and aware of what had to be done. Mayor Pro Tem Smith questioned Engineer Tyree how much of Council Member Dennis’s property would be taken up if the ditch was put in. Engineer Tyree then explained how much of the property the ditch would take and how it would work.

Attorney Nelson called witness Tammy Stephens to the stand. Tammy Stephens introduced herself as being a relator for Council Member Dennis. Witness Stephens explained she sold the property to Council Member Dennis stating that she has been wanting the property for several years.  Attorney Nelson questioned if Witness Stephens knew the city was doing a project for this particular property to help with flooding issues in the Tybee community, Witness Stephens stated that she was not aware of the project.

Attorney Nelson called witness Moria McNeil-Acree to the stand. Witness McNeil-Acree introduced herself as Council Member Dennis’s sister. Witness McNeil-Acree went on to state that Council Member Dennis has been wanting this property for years approximately since 1994, and since it was commercial property she wanted to put an office on the property. Attorney Nelson questioned Witness McNeil-Acree if she was aware of the plans for the detention pond, Witness McNeil-Acree explained that Council Member Dennis didn’t discuss city business with her. Attorney Bowen then questioned Witness McNeil-Acree when she became aware the Council Member Dennis was purchasing the property. Witness McNeil-Acree stated that she saw it on facebook.

Attorney Nelson called witness Vivian Jones to the stand. Witness Jones introduced herself as having family who lives on Hines Street and stated she was raised in that community. Witness Jones explained she has been attending the meetings and keeping notes concerning the project.  Attorney Nelson questioned if witness Jones was aware Council Member owned the property in which the detention pond was going to be, witness Jones stated that she did not know Council Member Dennis purchased the property and that she never knew a detention pond was apart of the project.

Attorney Nelson called Kelvin Jordan who lives in the project here as a witness. Witness Jordan explained his view of the process and the confusion of the meetings concerning the project. Witness Jordan explained his frustration of the construction crew that was doing the project and how they parked equipment in his yard for months and did not pay. Witness Jordan explained that Council Member Dennis was good person. Attorney Nelson asked Witness Jordan if he ever heard of McCarty Street being a part of the project and he explained he never heard McCarty was apart of the project. Attorney Bowen showed the map of the project and questioned Witness Jordan if he could show on the map where his property was.

Attorney Nelson asked witness Marvin Harris to the stand. Witness Harris spoke of Council Member Dennis’s  character stating he has known  her for many years and he has a great deal of respect for her and been a champion of the community.

Attorney Nelson called Council Member Dennis to the stand. Council Member Dennis explained she has been on the council for 34 years and I have always bought and sold property. Council Member Dennis went on to state that she never new East McCarty Street was involved in the project. Attorney Nelson questioned when did Council Member Dennis become interested in the property on East McCarty and Oak St. Council Member Dennis explained she has been looking that the property since the 90’s explaining that she never has had commercial property she has always had residential. Council Member Dennis explained that she has always worked with the city if the land was involved and that she is not that kind of person. Council Member Dennis then explained the timeline of purchasing the property and explained that she never knew East McCarty was in the project. Council Member Dennis explained that she talked with Engineer Tyree three different times about the property and he explained several options on how to obtain the property and how the property could still be used. Council Member explained she never heard of East McCarty being in the project and if she knew there was a detention pond going to be on it she would not want the property. Council Member Dennis explained how she helped and participated in the meetings helping consultant Floyd throughout the project. Council Member explained the map that was passed out at the meeting was not clear and that East McCarty was never mentioned. Council Member Dennis explained she was very clear about her mothers properties on Hines Street at the meetings and that she was not trying to hide anything that East McCarty was not mentioned. Council Member Dennis explained that she was not aware her property was a part of the project until contractors were on her property and she began calling and asking questions.  Attorney Nelson asked Council Member Dennis what was she here today for. Council Member Dennis stated that she is here to clear her name of this ethics violation that this is lies and destruction of her character explaining she has been a part of the project and that none of this is true and, she had no idea this was on her property. Attorney Nelson explained the project has to move forward Council Member Dennis explained she wants her name cleared and she is innocent of these allegations.

Attorney Bowen questioned if Council Member Dennis was familiar with the project. Council Member Dennis explained the streets that she knew that were included in the project and McCarty was not included. Council Member Dennis stated that she has been to all the meetings and that she participated by one meeting by phone. Attorney Bowen asked Council Member Dennis if she voted on the resolution to approve the project. Council Member Dennis explained she did vote on it because she did not know her property was in the project, explaining that there should have been a project scope meeting explaining the easements that were needed before the project was approved. Council Member Dennis explained that the detention pond was never even brought up until contractors were on her property. Attorney Bowen showed Council Member Dennis the map that included her property that was given out at the meetings she attended, however Council Member Dennis denied seeing the map. Attorney Bowen questioned Council Member Dennis as to why before voting she did not view the documents that pertained to the project. Attorney Bowen explained that Council Member Dennis’s property was on McCarty and Oak Street and questioned since she knew Oak Street was in the target area then that would mean her property was included. Council Member Dennis stated that when she purchased the property it had an East McCarty address. Attorney Bowen clarified that the property was vacant with no structure and was on Oak Street and East McCarty. Council Member again explained that in her mind that her property was on East McCarty Street not Oak Street and she thought of her property as commercial on East McCarty. Council Member Dennis stated that right now she is so into clearing her name that we will talk about the impact of the property after my name gets clear and my Council understands that I did not know that my property was included and I did not purposely sign anything or approve anything that would that would hurt me like this. I want my name cleared first, and then we can move on to the next phase.

Attorney Bowen and Attorney Nelson gave their closing statements and the council adjourned into executive session to deliberate. 

Mayor Pro Tem Smith explained he wanted to clear up some things and explained that the City is the one who wanted to improve the Tybee community that it was the City that wanted to rehab houses in the area and could not due to the flooding issues. Mayor Pro Tem Smith explained that this a huge project that we got a grant for but stated the city put in close to $800,000 of funds to make this project happen. Mayor Pro Tem Smith stated that he wants the Cities name cleared, that we have identified these areas and the City made this project happen to help the flooding issues. Mayor Pro Tem Smith went on to state that he wants to make sure this project is going to be completed and lets move forward with the easement of the ditch. If this will help the issue, and if we are going to do a name clearing, we need to also make a motion for what is going to be done to get the project finished.

Mayor Andrews stated the council would adjourn into executive session to deliberate. Mayor Andrews asked for a motion to enter into executive session.

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to deliberate. Council Member Danny Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Deborah Brown, Council Member Danny Brown and Council Member Ben Salter.

The council reconvened and Mayor Andrews asked City Attorney Howard to state the motion.

ETHICS HEARING DECISION  

Mayor Pro Tem Smith made a motion stating that we find that Mayme Dennis did not knowingly violate the ethics provisions of the Sandersville Charter and code. However, this is not a reprimand but we do find that she needs to exercise more diligence and be more conscientious in considering the property she owns when making future council decsions and especially when voting on City matters. Council Member Danny Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Danny Brown, Council Member Deborah Brown, and Council Member Salter.

ADJOURNMENT

Mayor Pro Tem Smith made a motion to adjourn the meeting and Council Member Danny Brown seconded to adjourn the called meeting.

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CITY OF SANDERSVILLE

CITY COUNCIL CALLED MEETING AGENDA

JANUARY 30, 2024 - 5:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. (Attachment A)
4. Motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville and the Washington County Sheriff Department for police services. (Attachment B)
5. Motion to enter into executive session to discuss personnel.
6. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

January 30, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Kandice Hartley, City Clerk

Mayor Pro Tem Jeffery Smith                                    Judy McCorkle, City Administrator

Council Member Ben Salter (telephone conference) Keenan Howard, City Attorney                     

Council Member Mayme Dennis                              

Council Member Danny Brown                                

Council Member Deborah Brown                             

Mayor Andrews called the January 30, 2024 meeting of the Sandersville City Council to order.

Council Member Dennis, gave the invocation and Development Citizen Sid Cheatam led the pledge to the American flag. 

Attorney Howard reviewed the recommended City Charter changes section by section. The Council had discussion and asked questions concerning the changes.

MOTION TO AUTHORIZE THE MAYOR, POLICE CHIEF, CITY CLERK, AND CITY ATTORNEY TO EXECUTE A MUTUAL AID AGREEMENT BETWEEN THE CITY OF SANDERSVILLE AND THE WASHINGTON COUNTY SHERIFF DEPARTMENT FOR POLICE SERVICES.

Council Member Brown made a motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville and the Washington County Sheriff Department for police services. Mayor Pro Tem Smith seconded and the motion passed unanimously.

MOTION TO ADOPT RESOLUTION #2024-01: A RESOLUTION AUTHORIZING THE INTRODUCTION OF LEGISLATION TO CHANGE THE CITY CHARTER OF THE CITY OF SANDERSVILLE, GEORGIA TO PROVIDE FOR A COUNCIL-MANAGER FORM OF GOVERNMENT AND TO STAGGER ELECTION TERMS FOR CITY COUNCIL MEMBERS.

Mayor Pro Tem Smith made a motion to adopt Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. Council Member Danny Brown seconded and the motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Danny Brown, and Council Member Salter. Council Member Mayme Dennis and Council Member Deborah Brown voted against the motion.

MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL.

Mayor Pro Tem Smith made a motion to enter into executive session to discuss personnel. Council Member Brown seconded and the motion passed unanimously.

MOTION TO OFFER THE FIRE CHIEF POSITION TO JASON BOATRIGHT

Mayor Pro Tem Smith made a motion to offer the Fire Chief position to Jason Boatright. Council Member Danny Brown seconded and the motion passed with favorable votes from: Mayor Pro Tem Smith, Council Member Danny Brown, Council Member Deborah Brown, and Council Member Ben Salter. Council Member Dennis voted against the motion.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Dennis seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

CITY COUNCIL CALLED MEETING AGENDA

JANUARY 24, 2024 - 3:00 P.M.

City Council Chambers

Dial-in number : 1 305 224 1968  Meeting ID: 801 599 9243

Passcode: 6609805

1. Call to order by Mayor Andrews.
2. Invocation and Pledge of Allegiance to the American Flag.
3. Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. (Attachment A)
4. Motion to adopt the Contract for Electric Service agreement between the City of Sandersville, Georgia, and CleanSpark, Inc. (Attachment B)
5. Motion to authorize the Mayor / and or City Administrator to execute a Statewide Mutual Aid and Assistance Agreement. (Attachment C)
6. Motion to adjourn.

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Sandersville City Council
Meeting Minutes

January 24, 2024- 5:00 p.m.

Council Members and City Employees present:

Mayor Jimmy Andrews                                              Kandice Hartley, City Clerk

Mayor Pro Tem Jeffery Smith                                    Judy McCorkle, City Administrator

Council Member Ben Salter                                       Victor Cuyler, Police Chief

Council Member Mayme Dennis                              

Council Member Danny Brown                                

Council Member Deborah Brown                             

Keenan Howard, City Attorney                                 

Mayor Andrews called the January 24, 2024 meeting of the Sandersville City Council to order.

Mayor Pro Tem Smith, gave the invocation and Police Chief Cuyler pledge to the American flag.

Administrator McCorkle stated that the agenda has several items that needs to be discussed first being the electric service agreement between the City of Sandersville and Cleanspark Inc.  Administrator McCorkle went on to state that the city consultant Tom Berry, and Attorney David Cook was on teleconference to review and answer questions regarding the new Cleanspark contract. Consultant Tom Berry then reviewed the agreement section by section answer questions throughout the contract. Council had discussion and asked questions throughout the discussion and City Attorney Keenan Howard, and Attorney David Cook also responded to questions concerning the contract in detail.

Administrator McCorkle then reviewed the charter line by line answering questions along the way. The Council asked several questions. City Attorney Howard stated there were still changes in the document that he has not been able to review. The Council then decided to table the discussion and adoption until Attorney Howard had more time to review.

MOTION TO TABLE RESOLUTION #2024-01: A RESOLUTION AUTHORIZING THE INTRODUCTION OF LEGISLATION TO CHANGE THE CITY CHARTER OF THE CITY OF SANDERSVILLE, GEORGIA TO PROVIDE FOR A COUNCIL-MANAGER FORM OF GOVERNMENT AND TO STAGGER ELECTION TERMS FOR CITY COUNCIL MEMBERS.

Council Member Danny Brown made a motion to table Resolution #2024-01: A Resolution authorizing the introduction of legislation to change the City Charter of the City of Sandersville, Georgia to provide for a council-manager form of Government and to stagger election terms for City Council members. Mayor Pro Tem Smith seconded the motion and the motion passed unanimously.

MOTION TO ADOPT THE CONTRACT FOR ELECTRIC SERVICE AGREEMENT BETWEEN THE CITY OF SANDERSVILLE, GEORGIA, AND CLEANSPARK, INC.

Mayor Pro Tem Smith made a motion to adopt the Contract for Electric Service agreement between the City of Sandersville, Georgia, and CleanSpark, Inc. Council Member Dennis seconded and the motion passed unanimously.

MOTION TO AUTHORIZE THE MAYOR AND / OR CITY ADMINISTRATOR TO EXECUTE A STATEWIDE MUTUAL AID AND ASSISTANCE AGREEMENT FOR MUTUAL AID IN EMERGENCIES.

Mayor Pro Tem Smith made a motion to authorize the Mayor and / or City Administrator to execute a Statewide Mutual Aid and Assistance Agreement for mutual aid assistance in emergencies. Council Member Deborah Brown seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Danny Brown seconded and the meeting was unanimously adjourned.

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CITY OF SANDERSVILLE

NOTICE OF PUBLIC HEARING

A public hearing on the proposed FY 2025 budget for the City of Sandersville will be held on Monday, December 13, 2014 at 5:00 p.m. in the City Council Chambers located at 126 Malone Street, Sandersville Georgia.

The proposed budget for FY 2025 is available for public inspection Monday through Friday from 8:00 a.m. until 5:00 p.m. in the City Clerk’s Office at 141 West Haynes Street, Sandersville, Georgia.

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CITY OF SANDERSVILLE

WORKING SESSION AGENDA

January 21, 2025 - 4:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews

2. Recognitions:   

• Employee Milestone Anniversaries Recognitions
• Connie Burley, Archway partnership
• Carver Street Speed Hump discussion

3. Department Head Report:

• Alex Lowe, Water Director

4. City Manager Report

5. City Attorney Report

6. Council Reports:

Mayor Jimmy Andrews

Mayor Pro Tem Jeffery Smith

Council Member Mayme Dennis

            Council Member Deborah Brown

            Council Member Danny Brown

            Council Member Ben Salter

Join Zoom Meeting

Please contact the City Clerk’s office for zoom information

As set forth in the Americans with Disabilities Act of 1992, the City of Sandersville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Kandice Hartley, 141 W. Haynes St, 478-552-2525 has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. The City of Sandersville will assist citizens with special needs given proper notice (seven working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Sandersville should be directed to ADA Coordinator, P O Box 71, Sandersville, GA  31082

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CITY OF SANDERSVILLE

WORKING SESSION AGENDA

JANUARY 6, 2025 - 4:00 P.M.

City Council Chambers

1. Call to order by Mayor Andrews

2. Recognitions:

3. Department Reports:

            Victor Cuyler, Police Chief

            Jason Boatright, Fire Chief

            Bryan Long, Electric Director

            Alex Lowe, Water and Wastewater Director

            Dave Larson, Community Development Director
            Leslie Williams, Finance Director

           Kandice Hartley, City Clerk / Human Resource Director

4. City Manager Report- Introduction of Chris Walker, Public Works Director

5. City Attorney Report

6. Council Reports:

       Mayor Jimmy Andrews

       Mayor Pro Tem Jeffery Smith

       Council Member Mayme Dennis

        Council Member Deborah Brown

        Council Member Danny Brown

         Council Member Ben Salter

7. Other Reports

Join Zoom Meeting

Please contact the City Clerk’s office for zoom information

As set forth in the Americans with Disabilities Act of 1992, the City of Sandersville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Kandice Hartley, 141 W. Haynes St, 478-552-2525 has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. The City of Sandersville will assist citizens with special needs given proper notice (seven working days). Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of Sandersville should be directed to ADA Coordinator, P O Box 71, Sandersville, GA  31082

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                                                                                          SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

THURSDAY 8:15 AM. MAY 19, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Report.

5. Sandersville Walks.

6. Farmers Market.

7. Private Duckworth “Sound Off”  Mural fundraising.

8. Other Business.

9. Date of Next Meeting. 8:15am. June 16, 2022. City Council Chambers.

10. Motion to Adjourn.

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                                                                                            SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

THURSDAY 8:15 AM. APRIL 21, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Report.

        5. Private Duckworth "Sound Off" Mural.

        6. Farmers Market.

        7. Other Business.

        8. Date of Next Meeting. 8:15am. May 19, 2022. City Council Chambers.

        9. Motion to Adjourn.

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                                                                                        SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

MARCH 17, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Reports.

5. Façade Incentive Program.

6. Farmers Market/Makers Market.

7. Other Business.

8. Date of Next Meeting. 8:15am. April 21, 2022. City Council Chambers.

9. Motion to Adjourn.

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SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

CITY COUNCIL CHAMBERS

134 MALONE STREET

THURSDAY FEBRUARY 17, 2022– 08:15 AM

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Reports.

5. Business Financial Incentives.

6. Other Business.

7. Date of Next Meeting. 8:15am. March 17, 2022. City Council Chambers.

8. Motion to Adjourn.

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SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

ANNUAL MEETING AGENDA

Sandersville Fire Department

125 Warthen Street

January 20, 2022 – 08:00 AM

1. Call to Order

2. Welcome members of the Downtown Development Authority District

3. Nomination and election of officers

1. Chairperson
2. Secretary
3. Treasurer
4. Recording Secretary (Does not have to be a DDA Board member)

4. Project Updates

5. Future Plans

6. Other Business

7. Motion to Adjourn

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SANDERSVILLE DOWNTOWN DEVELOPMENT AUTHORITY

MONTHLY BOARD MEETING AGENDA

SANDERSVILLE FIRE DEPARTMENT

125 WARTHEN STREET

THURSDAY JANUARY 20, 2022

1. Call to Order.

2. Public Comments.

3. Review of Minutes.

4. Financial Reports.

5. Other Business.

6. Date of Next Meeting. 8:15am. February 17, 2022. City Council Chambers.

7. Motion to Adjourn.

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?                                                                                                     ?       CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY MAY 18, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Work Plan. Update.
5. Financial Update.
6. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

7. Promotion Committee.

• Third Thursday Event. (June 16. Beach Bash)

8. Design Committee.

• Welcome Banners.
• Planters.

9. Economic Vitality Committee. (Downtown Development Authority)
10. Other business.
11. Time Date and Place of Next Meeting. Wed. 8:30 am. June 15, 2022. City Council Chambers.
12. Motion to Adjourn.     

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    CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY APRIL 20, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Work Plan. Update.
5. Financial Update.
6. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

7. Promotion Committee.

• Third Thursday Event. (June 16. Beach Bash)
• Fifth Thursday Event. (Jun 30. TBA)

8. Design Committee.

• Welcome Banners.
• Planters.

9. Economic Vitality Committee. (Downtown Development Authority) .
10. Membershipware Demo. March 30, 9am. Zoom Meeting Update.
11. Other business.
12. Time Date and Place of Next Meeting. Wed. 8:30 am. May 18, 2022. City Council Chambers.
13. Motion to Adjourn.     

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CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY MARCH 16, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Mission Statement. Update.
5. Review of Vision Statement. Update.
6. Review of Work Plan. Update.
7. Financial Update.
8. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

9. Promotion Committee.

• Monthly Downtown Event. (March St. Patricks Day/Food Trucks/Shamrock the Block)

10. Design Committee.

• Welcome Banners.

11. Economic Vitality Committee. (Downtown Development Authority)
12. Downtown Impact Grant.
13. AARP Community Challenge Grant.
14. Other business.
15. Time Date and Place of Next Meeting. Wed. 8:30 am. April 20, 2022. City Council Chambers.
16. Motion to Adjourn.     

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                                                                                                          CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY FEBRUARY 16, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Review of Mission Statement.
5. Review of Mission Statement.
6. Review of Work Plan.
7. Financial Update.
8. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

9. Promotion Committee.

• Monthly Downtown Event. (March St. Patricks Day/Food Trucks/Shamrock the Block)

10. Design Committee.

• Welcome Banners.
• Downtown Map.

11. Economic Vitality Committee. (Downtown Development Authority)
12. Downtown Impact Grant.
13. AARP Community Challenge Grant.
14. Chamber of Commerce Tourism Grant.
15. Other business.
16. Time Date and Place of Next Meeting. Wed. 8:30 am. March 16, 2022. City Council Chambers.
17. Motion to Adjourn.     

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                                                                                                            CITY OF SANDERSVILLE MAIN STREET

MONTHLY MEETING AGENDA

WEDNESDAY JANUARY 19, 2022 – 8:30 AM

CITY COUNCIL CHAMBERS – 134 MALONE STREET

1. Welcome/Call to Order.
2. Public Comments.
3. Minutes. Review/Correction from meetings.
4. Appointment of Secretary.
5. Appointment of Design Chair.
6. Financial Update.
7. Reports.

• Executive Director Report.
• Washington County Chamber of Commerce Report.
• Washington County Historical Society Report.

8. Promotion Committee.

• First Thursday Event Partnership 2022.

9. Design Committee.

• Welcome Banners.
• Downtown Map.

10. Economic Vitality Committee. (Downtown Development Authority)
11. Other business.
12. Time Date and Place of Next Meeting. Wed. 8:30 am. February 16, 2022. City Council Chambers.
13. Motion to Adjourn.     

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City of Sandersville Main Street

Agenda

Wednesday August 17, 2022

8:30AM

Sandersville City Hall  

1. Welcome and Call to Order
2. Public Comments
3. July Minutes Review
4. Financials
5. Reports
   1. Executive Director
   2. Chamber of Commerce
   3. Historical Society
   4. Downtown Development Authority
6. Promotion Committee
   1. Fall event
7. Design Committee
   1. Planter update
   2. Banner update
8. Other business
   1. Bark-B-Q
9. Adjourn

Next Meeting : September 21, 2022 8:30AM at City Hall

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